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Getting Your School Off the Ground – School Billing & Setup

Welcome to a.school. In the following articles, we’re going to guide you through the process of getting your school up and running as quickly and efficiently as possible.

Before we start, it’s important to note that the following configurations are prerequisites for setting up classes. If you haven’t created at least one Period, Site, and Room, you won’t be able to schedule classes.

School Billing

The first step to ensuring your school functions correctly is to set up your school billing. You can do this from the school billing page: from the top navigation head to School > School Billing.

Verification

Before you can use your school account billing features, the account first has to be verified. This is done in order to prevent fraud and ensure that transactions occur as safely as possible. This process is handled manually by the a.school team and takes a few days to finalize. If your school isn’t verified within a few days please get in touch with us.

Bank Account

You’ll need to add a valid bank account to enable payouts and ensure that payments can be made without any issues. You can check out this article for a more in-depth view of the school billing process.

Stripe

We use Stripe as our payments partner to help facilitate safe and secure payments. Before you can verify your school as a business on a.school, you’ll first need to submit some information to Stripe.

You can do this from the school billing page by clicking on the “Business Information” button next to the Status section. You’ll then be forwarded to Stripe’s website where you can enter your information on the form provided.

Once you have completed the form you will be redirected back to a.school. If there is any outstanding or missing information, you will be notified on the school billing page with instructions on how to submit the required data.

Setting up your School

Next, you’ll want to set up the parameters of your school. You can access most functions related to your school from the school tab on the top navigation.

Periods

This first step to organizing your school is to set up a Period. This is the period in which your curriculum will take place, much like a year or semester. You can add a new time period by heading to School > Periods, then clicking on the plus icon in the upper right corner. Enter the fiscal year, name, code, and start and end dates of the period, then click “Add Period.”

For a more detailed look at periods, check out this article.

Sites and Rooms

Once you have a period during which your lessons will take place, you can go ahead and set up a site. A site can be a physical location such as a school building, or an online space like a virtual classroom. Regardless, it’s essential to have one before you can begin teaching classes.

To get started, head to the sites page from School > Sites, then click on the plus icon in the upper right corner. Enter the details of the site including its name and address (if it has one). Once you’re happy with the information, click “Add Site.”

After you have a dedicated site, you can then assign rooms for your classes to take place in. Rooms can be both physical locations or online spaces. You can set up a room by heading to School > Rooms.

You can read more about sites and rooms here.



Still stuck? Shoot us an email and we’ll do our best to help.