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Getting Started

Getting Your School Off the Ground – School Billing & Setup

Welcome to a.school. In the following articles, we’re going to guide you through the process of getting your school up and running as quickly and efficiently as possible.

School Billing

The first step to ensuring your school functions correctly is to set up your school billing. You can do this from the school billing page by using the side navigation and clicking on School, then Billing.

Verification

Before you can use your school account billing features, the account first has to be verified by our payments partner, Stripe. This is done in order to prevent fraud and ensure that transactions occur as safely as possible.

Once this is done, the a.school team will review and enable the billing features for your school. This usually takes a few days to finalize. If your school isn’t verified within a few days please get in touch with us.

Bank Account

You’ll need to add a valid bank account to enable payouts and ensure that payments can be made without any issues. You can check out this article for a more in-depth view of the school billing process.

Stripe

We use Stripe as our payments partner to help facilitate safe and secure payments. Before you can verify your school as a business on a.school, you’ll first need to submit some information to Stripe.

You can do this from the school billing page by clicking on the Business Information button next to the Status section. You’ll then be forwarded to Stripe’s website to enter your information on the form provided.

Once you have completed the form you will be redirected back to a.school. If there is any outstanding or missing information, you will be notified on the school billing page with instructions on how to submit the required data.

Setting up Your School

Next, you’ll want to set up the parameters of your school. You can access most functions related to your school from the School menu using the side navigation.

Periods

The first step to organizing your school is to set up a Period. This is the time period in which your curriculum will take place, much like a year or semester.

Here’s how to add a new period:

Use the side navigation and head to School, then Details
Select the Periods tab
Click the Add Periods button
Enter the fiscal year, name, code, and start and end dates of the period, then click Add Period

For a more detailed look at periods, check out this article.

Sites and Rooms

Once you have a period during which your lessons will take place, you can go ahead and set up a site.

A site can be a physical location such as a school building, or an online space like a virtual classroom. Regardless, it’s essential to have one before you can begin teaching classes.

Here’s how to create a site:

Use the side navigation and head to School, then Details
Select the Sites tab
Click the Add Site button
Enter the details of the site including its name and address (if it has one)
Once you’re happy with the information, click “Add Site”

After you have a dedicated site, you can then assign rooms for your classes to take place in. Rooms can be both physical locations or online spaces.

Here’s how to create a room:

Select a pre-existing site
Click the Add Room button
Enter the name of the room and optionally a short description and cover image
Once you’re happy with the information, click Add Room

You can read more about sites and rooms here.

Still stuck? Shoot us an email and we’ll do our best to help.