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How Does The Calendar Work?

The calendar helps you plan, organize, and manage school schedules with ease. You can create both private and public calendars for personal or shared use.

When a class is created, a matching calendar is automatically generated. Students, guardians, instructors, and staff with permission can view and interact with that class’s events.

To access the calendar, open the side navigation and click Calendar.

Use the arrows above the calendar to browse months, and switch between monthly, weekly, or daily views using the buttons in the top-right corner.

Switching Between Calendars

When you open the calendar, you’ll see a Filter Calendars dropdown at the top. This menu lets you control which calendars are currently visible. You can toggle calendars on or off depending on what you want to focus on.

By default, every a.school account comes with three built-in calendars:

  • General: This is the default school-wide calendar, visible to all school members. Use it for public events like holidays, school-wide meetings, or important announcements.
  • Staff: This calendar is only visible to school staff and the school owner. Use it for internal meetings, planning sessions, and staff-only updates.
  • Enrollment: Also limited to staff and the owner, this calendar helps manage key dates related to the enrollment process.

In addition to these, a separate calendar is automatically created for each class. These class calendars are shared with the students, instructors, guardians, and staff members assigned to that class.

How to Switch Calendars

  1. Click the Filter Calendars dropdown in the upper-right corner of the calendar.
  2. Check or uncheck calendars to show or hide them.
  3. The main calendar view will update automatically based on your selections.

Adding Events

To add an event:

  • Open the calendar and click Add Event.
  • Choose the calendar, date, time, recurrence (if needed), and add a description.
  • Click Add Event to save it. The event will now appear on the calendar.

Calendar Event Notifications

When creating a new event, you can notify participants immediately so everyone stays informed.

Here’s how it works:

  • Go to Calendar > Add Event.
  • Enter your event details.
  • Under the Description field, check Notify relevant participants.
  • A note below the checkbox explains who will be notified based on the selected calendar.
  • Click Add Event to save.

When you select this option:

  • A message is sent to the appropriate chat(s).
  • An email is sent to recipients who have an email address on file (excluding the event creator).
  • The event view displays a Notified line showing who received the update.

Who gets notified depends on the calendar type:

  • School-wide calendars notify all school members.
  • Class calendars notify students, staff, and guardians associated with that class.
  • Staff-only calendars notify all school staff.
  • Private calendars do not show the notifications option, so no one is notified.

Once the event is saved, messages are sent to the appropriate group chats, and emails are sent to all relevant users, except the event creator.

In the event view, you’ll also see a Notified line showing who was notified.

Exporting Calendars

You can export individual events to use with apps like Google Calendar or Microsoft Outlook.

To do this:

  • Click on the event in the calendar.
  • In the pop-up, click Download .ics file.

Calendar Subscriptions

You can subscribe to your a.school calendar from apps like Apple Calendar, Microsoft Outlook, or Google Calendar.

To subscribe:

  1. Click the Filter Calendars dropdown.
  2. Select Subscribe.
  3. Copy the provided link and paste it into your calendar app.

Your a.school events will then appear automatically in your chosen calendar.



Still stuck? Shoot us an email and we’ll do our best to help.